RFID Hotel Linen Management

Traditional hotel linen management has obvious pain points in multiple aspects. Staff members need to spend a lot of time recording and verifying, and it is difficult to query, with errors and omissions occurring frequently. Monitoring during the washing process is also very difficult. The usage and washing frequency of linen are not accurately recorded, making it difficult for hotels to manage linen scientifically and accurately predict the lifespan of linen, resulting in premature damage or excessive use of linen, and increasing operational costs.
The Shoumiao RFID linen management system uses wireless radio frequency identification technology to implant electronic tags on each piece of linen, achieving full-process automated tracking. Each piece of bedding set is embedded with an RFID tag, recording information such as ID, usage times, and washing records. Through fixed or handheld readers, the position of the linen can be quickly scanned, and the inventory status can be monitored in real time. For example, when linen is collected from guest rooms, the system automatically records it to avoid omissions or losses. At key nodes in linen circulation (such as the laundry room and linen storage area), RFID access control is set up, and linen without scanning cannot be taken out, preventing theft or misappropriation. The system automatically alarms for abnormal flows, such as when a batch of linen does not return on time, and managers can promptly investigate.
This system demonstrates significant advantages in multiple aspects of linen management. In terms of linen identification and classification, each piece of linen is equipped with an RFID tag, like an exclusive "ID card", which can precisely distinguish various types of linen such as bed sheets and towels, eliminating the confusion that often occurs in traditional classification. Moreover, with the help of the RFID handheld terminal, staff can quickly and batch-read the tag information by waving the device, and the time-consuming linen inventory work can now be completed efficiently, easily grasping the quantity details.
Linen inbound and outbound management has also become strict and orderly due to RFID. When new linen is stored, the reader at the entrance automatically captures information such as specifications and purchase batches, updating the inbound quantity and time in real time, without the need for manual entry, reducing errors. When departments request linen, they scan through the handheld terminal, and the system automatically generates an outbound record, strictly controlling the outflow, and synchronously updating the inventory to ensure consistency between accounts and physical items.
The role of data statistics and analysis is significant. The RFID system collects multi-dimensional data throughout the linen life cycle and generates detailed reports, allowing managers to break away from experience-based management and clearly see the situation in each link. By analyzing the data, problems such as linen loss rate and turnover speed can be identified, and then improvement measures can be formulated to optimize procurement, inventory, and usage norms, etc.
The Shoumiao RFID linen management system focuses on multiple links such as linen identification, inbound and outbound management, location tracking, washing management, and data application, helping hotel linen management get rid of chaos and achieve refined and efficient operation, improving the overall service level and operational efficiency of the hotel.